JOANNA MAY PHOTOGRAPHY

PORTRAIT PHOTOGRAPHY AGREEMENT

THIS AGREEMENT IS MADE BETWEEN THE CLIENT, {client_name}, AND THE PHOTOGRAPHER, JOANNA MAY PHOTOGRAPHY.

1. SCOPE OF WORK

1.1 The PHOTOGRAPHER agrees to provide photography services for the CLIENT at the agreed date, time and location as outlined in the booking confirmation.

1.2 Session type (including maternity, newborn, family, couples, engagement or bridal portrait sessions), duration and inclusions are as specified in the invoice.

1.3 Sessions are relaxed and baby/child-led where applicable. The PHOTOGRAPHER will work in a documentary style and specific shots are not guaranteed.

2. BOOKING, RETAINER & PAYMENT

2.1 A non-refundable retainer of 30% is required to secure the booking.

2.2 The booking is confirmed once both the signed contract and retainer have been received.

2.3 The remaining balance is due 7 days before the session date.

2.4 If full payment is not received, the PHOTOGRAPHER reserves the right to cancel the booking and retain the retainer.

3. CANCELLATION & RESCHEDULING

3.1 CLIENT CANCELLATION

If the CLIENT cancels the booking, the retainer is non-refundable.

• Cancellation more than 7 days before: no further balance due

• Cancellation within 7 days: full balance payable

3.2 RESCHEDULING

If the CLIENT needs to reschedule due to illness, emergency, or circumstances outside their control:

• The retainer may be transferred to a new date with reasonable notice

• Rescheduling is subject to availability

3.3 PHOTOGRAPHER CANCELLATION

If the PHOTOGRAPHER is unable to attend:

• A new date will be offered where possible

• If not, all payments will be refunded

4. COVERAGE & SESSION FLOW

4.1 Sessions are relaxed and follow a natural pace, particularly for newborn and family sessions.

4.2 Session duration is approximate and may vary slightly depending on the flow of the session.

5. IMAGE DELIVERY

5.1 The CLIENT will receive a curated online gallery of edited images.

5.2 Delivery timeframe is 2–4 weeks from the session date.

5.3 The gallery will include a preview set of images as outlined in the booking.

5.4 The CLIENT may choose to upgrade and purchase additional images from the gallery.

5.5 The gallery will remain available for 30 days from delivery.

5.6 RAW files are not supplied.

5.7 The PHOTOGRAPHER is not obligated to deliver every image taken.

6. EDITING & REQUESTS

6.1 All images are edited in line with the PHOTOGRAPHER’s signature style.

6.2 Minor adjustments may be requested within 14 days of gallery delivery.

6.3 Extensive re-editing requests, including stylistic changes or multiple image adjustments, are not included and may be subject to an additional fee at the PHOTOGRAPHER’s discretion.

7. CLIENT RESPONSIBILITIES

7.1 The CLIENT is responsible for arriving on time and prepared for the session.

7.2 The CLIENT is responsible for ensuring appropriate permissions for any chosen location.

7.3 The PHOTOGRAPHER is not responsible for missed moments due to lateness, lack of cooperation, or external factors.

8. COPYRIGHT & USAGE

8.1 The PHOTOGRAPHER retains full copyright of all images.

8.2 The CLIENT is granted a personal-use licence only.

8.3 Images must not be edited or altered.

8.4 The PHOTOGRAPHER may use images for portfolio, website and marketing purposes.

8.5 The CLIENT may opt out of image use by providing written notice via email.

9. LIMITATION OF LIABILITY

9.1 Liability is limited to the total amount paid.

9.2 The PHOTOGRAPHER is not responsible for circumstances beyond their control.

10. DATA STORAGE

10.1 Images are stored for a minimum of 90 days after delivery.

11. AGREEMENT

11.1 By signing, the CLIENT confirms they have read, understood and agree to these terms.

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